The Plan Coordinators will approve final preparations of
Administrations, Terminal Operations and Terminal Yard
readiness for evacuation.
Evacuate.
WATCH
Plan Coordinators will review and direct
Administrations, Terminal Operations and Terminal Yard
preparations for further deterioration and change in
conditions.
ALERT
Communicate Emergency Alert Status
to all Managers/Supervisors.
Review Terminal Procedures
with appropriate personnel.
Locate necessary supplies and provisions
for pre-storm requirements
PRE/POST Emergency
Emergency
Management Team evaluates and communicates pre/post emergency
status through assigned communication plan.
Update all Team Member information (address, phone numbers,
etc).
CCS
EMERGENCY PLAN PROCEDURES
for
TERMINAL LOCATIONS – OPERATIONS
WARNING
(BY DIRECTION OF PLAN COORDINATOR ONLY)
Initiate the immediate
movement of tractors, vehicles, fork lifts and other
designated operational assets to pre-planned locations for
safety and protection. (Designated office equipment and files
will also be included in offsite protective inventory)
Containerize and ground all out of gauge yard freight,
loose plywood and dunnage, and any other loose items.
Ground empty 20' containers around fuel pumps with
doors open.
Stack and secure all chassis.
Move all yard freight in shop.
Park all yard equipment in warehouse facilities where
available.
Chain gates closed
and place (2) empty 20’ containers
in front of both gates with doors open.
Remove trash/debris/pallets/trash containers
from yard.
WATCH
Activate lines of communications, review Team Member
responsibilities and initiate initial contacts.
Distribute emergency phone lists and Emergency Plan
Procedures
with Team Members. Confirm state of readiness of all Team
Members.
Check water supply level, order if necessary.
Contact Security Company to have personnel available for
around-the-clock coverage, if necessary.
EMERGENCY
CONTACT LIST
THE EMERGENCY CONTACT LIST IS ONLY AVAILABLE
TO CCS EMPLOYEES, CUSTOMERS, AND AFFILIATES ON A NEED-TO-KNOW
BASIS. CONTACT CCS CORPORATE OFFICES DIRECTLY FOR THIS
DOCUMENT. POINTS OF CONTACT CAN BE FOUND ON THE "PEOPLE"
LINK ABOVE.
CCS
EMERGENCY PLAN PROCEDURES
for
ALL
ADMINISTRATIVE OFFICES
TERMINAL
COORDINATORSwill be responsible for ensuring that
these necessary steps are performed.
WARNING
Back-up
all computer files and confirm
receipt by Enveloc. (Where possible, make a hard copy back
up.) Call Security Firm to request a pick up of computer
disks and store in vault until notified to return (If
Applicable).
Unplug
all electronic equipment,
including computers, calculators, radios, phones, and
printers that remain at the Terminal location.
Remove
all pre-designated files and documents
and place in moving containers for storage at safe
facilities beyond the emergency exposure. (Mobile/New
Orleans – Remove central computer CPU [Server] a relocate to
safe storage.)
Store all
remaining files and documents in
locked filing cabinets and desks, and elevate to highest
level possible within the Terminal area.
WATCH
Activate
pre-planned contacts for
communications.
Activate
an initial planning session with
designated staff Team Members.
Update
and distribute emergency phone lists.
Document
concerns/questions of staff Team
Members.
Update
and document addresses and phone numbers
where Team Members can be contacted following the emergency
event.
Communicate the availability of a CCS Emergency Web Page
at
www.ccsusa.biz. This will be updated regularly with
important information for Team Members, and can be updated
and accessed from remote locations.
Instruct all
Team Members to remove all personal items from the
Terminal location.
CCS EMERGENCY MANAGEMENT PLAN
for
TERMINAL MAINTENANCE/YARD
WARNING
Secure all parts and materials in shop.
Move all small shop equipment to highest possible level
(jacks, jackstands, etc)...
Clean off all materials on top of workbenches.
Clear shop bays of miscellaneous items and
store in parts stockroom.
Move water sensitive equipment to highest level
(A/C Recycler, battery charger, welder, etc).
Move shop utility trailers into shop bay.
Load small equipment into utility trailer.
Move support vehicles into shop bays.
Fasten all shutters.
Secure dumpster in warehouse.
Centrally locate mechanic's toolboxes.
Disconnect power to shop equipment, fuel pump,
etc. in order to prevent surge damage.
Stage 40' containers in front of shop bay
doors.
Unplug all office and shop equipment
(computers, phones, etc…)
Secure all documents and manuals in locked
cabinets and desks, at highest level...
WATCH
Identify lines of Emergency Management Plan
communications.
Conduct Emergency Plan meeting with
maintenance/yard staff.
Review responsibilities and duties.
Distribute emergency phone lists.
Discuss concerns and questions.
Team Members should list emergency address and
phone numbers, if dislocated.
Order fuel and oil for storage tanks.
Return all equipment to the Terminal site.
Empty all garbage containers.
Call to have dumpsters emptied.
Empty all waste oil containers into storage tank.
Move all equipment inside Warehouse.
Move all water sensitive equipment to dock level.
Top off all oil/water levels on all equipment.
Fuel all shop support equipment.
Fuel and top off fluid levels of emergency
support equipment (generators, external fuel tanks, etc).
